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Village Council Minutes 6-8-2006
M IN U T E S

The Village of Evendale
Regular Council Meeting
June 8, 2006


The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. There was no discussion.

A Public Hearing was held to consider the following application; Performance Alignment, 2721 Sharon Road, has requested an amendment to the existing Lifestyles Planned Business Development, established by Village Ordinance #95-30 and amended by Ordinance #06-23A, requesting to move their lot exit closer to Sharon Road to preserve as many of Lifestyle’s parking places as possible. There was no discussion. A motion to close the public hearing was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved.

A Public Hearing was held to consider the following application; Douglas Walden, 3920 Glendale-Milford Road has submitted a request for an appeal of the Building Commissioner’s denial of the installation of a chain link fence on his property in accordance to Section 1266.11(a)(6) of the Village of Evendale Zoning Code. There was no discussion. A motion to close the public hearing was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved.

The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Jeff Albrinck, Mr. Chris Schaefer, Mr. Doug Lohmeier and Mrs. Carolyn Smiley-Robertson. Also present were: Chief Fiscal and Accounting Officer, George Snyder; Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Economic Director, Linda Fitzgerald; Village Solicitor, Tim Burke and Village Clerk, Michelle Ficke.

Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the May 11, 2006 Council Meeting Minutes; CFO Report for May, 2006; Tax Administrator’s Report for May, 2006; current Departmental Reports. There was no Treasurers Report. A motion was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved.

Mayor Apking gave the Mayor’s Report. Mayor Apking mentioned that Evendale was named as one of the best places to raise your family as one of the top 100 communities in the United States in Bert Sperling’s book that was just published. The title of the book is “Best Places to Raise Your Family”.

Mayor Apking also stated that the Mayor of Glendale sent a letter requesting that Evendale contribute to a park to be built near the Tucker Station at Chester and Oak roads near Landmark. Landmark has secured a grant for $7,000. The cost of the project is $14,000 and the request is that Glendale, Woodlawn and Evendale split the other $7,000 to contribute to the project.

Chris Schaefer said that his committee met and the folks from Gorman Heritage Farm wanted to present to council in September regarding continued operations of the farm and the renewal of a two year term of support from the Village. They suggested a Special Council Meeting at the Interpretive Building at the GHF for the presentation. They will present an executive summary and capital expense list at the same time. Mr. Lohmeier said that if the presentation was in power point form he wanted a copy ahead of time so he would be informed and formulate questions. Mr. Albrinck said that they need a “sales pitch” for lack of better words, as to why the Village should support GHF in any form.

It was determined that the Regular September 14th Meeting will be held at the Interpretive Building at Gorman Heritage Farm.  

Jeff Albrinck gave the Financial Report. Income for May was $1.1 million dollars. Expenses were just short of $1 million dollars. These figures do not include the TIF financing from the Evendale Commons.

Mr. Puthoff mentioned that the Police Department bought two new cruisers and a camera for loan is being purchased. They are currently establishing policies for use of the camera.

Mayor Apking said that on July 4th, Rumpke will pick up garbage early on Sherbrooke and Giverny. The Mayor also thanked the folds that cam to Rest Haven for the reburial of the Cunningham Remains on May 27th. There were over 200 people present.

Mayor Apking presented Ordinance #06-30A, ORDINANCE APPROVING AN AMENDMENT TO CONDITIONS FOR THE PLANNED BUSINESS DEVELOPMENT OVERLAY OF LIFESTYLE PROPERTIES AT MOSTELLER AND SHARON ROADS, AND SPECIFICALLY TO APPROVE A CHANGE IN THE SITE PLAN MOVING ONE ACCESS LOCATION FOR PERFORMANCE ALIGNMENT AT 2721 SHARON ROAD AND DECLARING AN EMERGENCY.
A motion to consider Ordinance 06-30A was made by Mr. Lohmeier, seconded by Mr. Schaefer and unanimously approved. Performance Alignment, 2721 Sharon Road, has requested an amendment to the existing Lifestyles Planned Business Development, established by Village Ordinance #95-30 and amended by Ordinance #06-23A, requesting to move their lot exit closer to Sharon Road to preserve as many of Lifestyle’s parking places as possible. A motion to read Ordinance #06-30A by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-30A was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #06-30A was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #06-30A adopted as an emergency.

Mayor Apking presented Ordinance #06-30B, ORDINANCE DENYING CHANGES TO THE CONDITIONS AND SITE PLAN FOR THE PLANNED BUSINESS DEVELOPMENT OVERLAY OF LIFESTYLE PROPERTIES AT MOSTELLER AND SHARON ROADS AND SPECIFICALLY FOR PERFORMANCE ALIGNMENT AT 2721 SHARON ROAD AND DECLARING AN EMERGENCY. A motion to table Ordinance #06-30B indefinitely was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved. Ordinance #06-30B was tabled indefinitely.
Mayor Apking presented Ordinance #06-31A, ORDINANCE GRANTING PERMISSION TO INSTALL A CHAIN LINK FENCE AT 3910 GLENDALE-MILFORD ROAD AND DECLARING AN EMERGENCY. Mr. Vonderhaar recused himself from the vote since he owns adjoining property. A motion to consider Ordinance #06-31A was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved. Mr. Douglas Walden explained that the fence is needed as a safety issue to keep his grandchildren safe while at their house. The other yards that adjoin his currently have chain link fences. It was determined that a split rail fence which is required by code would not fit in and that the best solution would be a chain link fence. A motion to read Ordinance #06-31A by title only was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-31A was made by Mrs. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #06-31A as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #06-31A adopted as an emergency.

Mayor Apking presented Ordinance #06-31B, ORDINANCE DENYING PERMISSION TO INSTALL A CHAIN LINK FENCE AT 3910 GLENDALE-MILFORD ROAD AND DECLARING AN EMERGENCY. A motion to table Ordinance #06-31B indefinitely was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Ordinance #06-31B was tabled indefinitely.

Mayor Apking presented Ordinance #06-32, APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. Mr. Puthoff made a motion to amend Ordinance #06-32 by changing the Section #’s, correcting the spelling of “pursuant” in the first sentence and “Evendale” in section 1. The motion to amend the ordinance was seconded by Mr. Vonderhaar and unanimously approved. A motion to read amended Ordinance #06-32 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of amended Ordinance #06-32 was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt amended Ordinance #06-32 as an emergency was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared amended Ordinance #06-32 adopted as an emergency.

Mayor Apking presented Ordinance #06-33 ORDINANCE AMENDING ORDINANCE NO. 06-27, AMENDING THE EFFECTIVE DATE OF THE ORDINANCE AND DECLARING AN EMERGENCY. Mr. Tim Burke explained that the effective date on last months ordinance was May 11th and that the CFO, Mr. Snyder was unclear on how to pay the employees from May 1 through May 10th. This ordinance simply changes the effective date to May 1st. The same is true for Ordinance #06-34. A motion to read Ordinance #06-33 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-33 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #06-33 as an emergency was made by Mrs. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #06-33 adopted as an emergency.

Mayor Apking presented Ordinance #06-34, ORDINANCE AMENDING ORDINANCE NO. 06-28, AMENDING THE EFFECTIVE DATE OF THE ORDIANCE AND DECLARING AN EMERGENCY. Bill Puthoff was recused from the vote. A motion to read Ordinance #06-34 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-34 was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #06-34 as an emergency was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #06-34 adopted as an emergency.

Mayor Apking presented Ordinance #06-35, ORDINANCE AUTHORIZING THE MAYOR TO HIRE A PART-TIME EMPLOYEE IN THE SERVICE DEPARTMENT AND SETTING THE PAY RATE AND DECLARING AN EMERGENCY.  A motion to read Ordinance #06-35 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-35 was made by Mrs. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance #06-35 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #06-35 adopted as an emergency.

Other Items included:

Mr. Vonderhaar stated that the Fire House Chili sponsored by the Fire Department and the Evendale Chamber of Commerce will be held on June 21 from 11:00 – 1:00.

Mr. Vonderhaar also encouraged people to register for the July 4th 10K run/walk which begins at 8:00 am.
He also reminded everyone that the St. Rita’s Festival will be held July 7-9 and that the re-enactment of the Morgan’s Raiders will take place at Gorman Heritage Farm July 22 and 23.

The May 27th reburial of the Cunningham remains can be viewed on ICRC on Friday, June 23 at 7:30 pm; Sunday, June 25 at 4:30 pm; Wednesday, June 28 at 9:00 am; Saturday July 1 at 7:00 pm, Tuesday ,July 4 at 10:00 am and Thursday, July 6 at 2:30 pm. The schedule is on the Evendale Website as well.

Mr. Gordon Geraci asked when the islands near Inwood Drive would be coming out and if the Traffic Study was complete. The exact timing of the island removal was not known. Mr. Schaefer said that the traffic study is about ready to come out. There will be a short meeting of the Access Committee when the study is complete and before the study is released to council and businesses.

A motion to adjourn into Executive Session to discuss property acquisition was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call.

Council reconvened at 8:45 pm. There being no further business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved. Council adjourned at 8:45 pm.


                                                                _______________________
                                                                Mayor
Attest:



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Village Clerk